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Event Software for Associations

Run association events on one platform with AMS sync, member-aware pricing, self-serve exhibitor workflows, and board-ready reporting that scales with every conference you host.

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Buyer summary

What is association event management software?

Association event management software ties member records to event pricing, booth sales, and reporting so member and non-member rates apply automatically. Map D syncs with the AMS, lets exhibitors serve themselves, and produces the revenue reporting a board expects at renewal.

Best for
Associations running an annual meeting or trade show alongside member operations
What to evaluate
  • AMS sync and member pricing
  • Exhibitor self-service
  • Board-ready reporting

Trusted by leading associations

  • naa
  • new york school nutrition-association
  • gsae
  • bmsa
  • fhba
  • american distilling institute
  • cannacon
  • aia florida
  • the fit expo

What our customers say

See how event teams use MapD to run smoother events.

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MapD is the best option for our expos. Our clients love the registration process! Data organization and exports are simple and easy. Fast reliable customer support feels like family. The wide variety of tools available for us allow us to grow and still feel well accommodated.

Experience Expositions

Kyle Michaud

President @ Experience Expositions

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MapD is indeed a welcome and needed change for the way we sell booths and handle our awesome exhibitors. With being in our 20th year, we needed a system that would take the guesswork out of exhibitor payments, accounting, floor plan assignments and more! MapD has helped us sell more booths in a shorter time frame and we will most definitely continue to use them!

Taliah Waajid

Ta'ron Joyner

Exhibitor Acquisitions Manager @ Taliah Waajid

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MapD is one of the most user friendly systems I have found for floor plan software. The customer service received after signing up goes unmatched by any other systems I have used. MapD has truly made my job easier as an Exhibit Manager and helps to promote and sell booth space with the interactive floor plan I can deliver to my vendors.

Kinsley

Casey Hiner

Meeting Architect @ Kinsley

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The support of our vendors and partners allows us to put these events together, so again, thank you. I hope you have enjoyed this year's Virtual A-Day! The platform is amazing and so easy to use. :)

DFWAE

Alyssa Meek

Events manager @ DFWAE

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I am really excited about this. The staff met with me this morning and we all LOVE the platform. People are already filling out their booths.

Maine Insurance Agents Association

Lisa Veregge

Director, International Trade and Development @ Maine Insurance Agents Association

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Map D is an amazing platform and easy to use! We worked with Map D for our virtual annual conference last year and it worked like a charm. When we held our annual conference in-person for the first time in two years, our first choice for our conference app was Map D!

Texas Society of CPAs

Rori Shaw

Executive Director @ Texas Society of CPAs

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I just came back from show site. This week I had my largest show ever. I had 247 exhibitors and I had 247 happy exhibitors. And a lot of that is a result of they were able to get their badges, update their profile, reach out to me anytime they want to.

Georgia Municipal Association

Yalonde Tanner

Show Manager @ Georgia Municipal Association

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Exporting exhibitors is really helpful for me. Fern needs a list of all our exhibitors with their booth number and what size it's going to be. Just exporting that list and getting it to whoever I'm working with at Fern is so incredibly helpful.

Multi Family Northwest

Laura Webb

Event Coordinator @ Multi Family Northwest

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I'm probably your only customer who uses it to sell campsites, but it works really well. I just give them a drawing and they put it all together for me. I don't have to do it - it saves me many hours.

High Lifter Products

Tracie Engi

High Lifter Products

Built around your member data

AMS Sync & Member-Focused Sales

Mirror member statuses, dues levels, and custom fields from your AMS so pricing, booth caps, and badge limits stay accurate automatically.

Spring Expo 2026 — Halls A & BPublished
Hall A floor plan with booths colored by sales status
AvailableReservedSoldUnavailable

Custom Reports for Board & Sponsors

Track sold, reserved, and open floor space at a glance, then export revenue by member type, sponsor tier, or product category for easy board review.

365 MarketplaceOpen year-round
Ridgeline Supply
Featured
Harborline
Listed
Verdant Group
Listed
Kestrel Print
Featured
Atlas Freight
Listed
Summit Outfitters
Listed

Exhibitor Self-Service

Exhibitors can claim space on the interactive map, purchase add-ons like electricity or Wi-Fi, upload logos, and generate invoices without staff hand-holding.

Show Performance
Spring Expo 2026
Sold out 12 days early
Revenue / sq ft
$41.80
Booths sold
312
Renewal rate
87%
SepOctNovDecJanFebMarApr
See it on your own floor plan

Stop reading about it. Build one.

Upload the floor plan you already have and place your booths on it yourself, in Map D’s editor. Free to build, no contract, and nothing to install.

800+
Organizers running shows on Map D
6,000+
Events powered every year
800,000+
Booths drawn to date

“I am really excited about this. The staff met with me this morning and we all LOVE the platform. People are already filling out their booths.”

Director, International Trade and Development @ Maine Insurance Agents Association

Your questions answered

These are some of the most common questions associations ask about launching, pricing, and managing events with Map D.

Request Demo

How does Map D use our AMS data?

It syncs with leading AMS platforms so member status drives exhibitor pricing automatically, rather than staff applying member rates by hand at invoicing.

How long does it take to launch our first event on Map D?

Most associations are fully live; floor plan built, pricing rules set, and self-serve portal open in 2-4 weeks.

What does Map D cost?

Pricing is flexible: choose per-event licensing for occasional conferences or an annual subscription that covers unlimited events and users. Add-ons such as the mobile app and lead-retrieval are à-la-carte so you only pay for what you need.