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Food & Beverage Trade Show Software

Collect sampling permits at booking, take refrigeration and utility orders online, and match producers with the buyers who came to find them.

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Buyer summary

What is food and beverage trade show software?

Food and beverage trade show software collects sampling permits and refrigeration, power, and water orders at booking rather than at move-in. Map D captures permits during checkout, takes utility orders online, runs buyer matchmaking, and lets attendees search a crowded floor by product category.

Best for
Food and beverage expos with sampling permits and utility requirements
What to evaluate
  • Sampling permits at booking
  • Refrigeration and utility orders
  • Category search and buyer matchmaking

Trusted by leading associations

  • naa
  • new york school nutrition-association
  • gsae
  • bmsa
  • fhba
  • american distilling institute
  • cannacon
  • aia florida
  • the fit expo

What our customers say

See how event teams use MapD to run smoother events.

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MapD is the best option for our expos. Our clients love the registration process! Data organization and exports are simple and easy. Fast reliable customer support feels like family. The wide variety of tools available for us allow us to grow and still feel well accommodated.

Experience Expositions

Kyle Michaud

President @ Experience Expositions

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MapD is indeed a welcome and needed change for the way we sell booths and handle our awesome exhibitors. With being in our 20th year, we needed a system that would take the guesswork out of exhibitor payments, accounting, floor plan assignments and more! MapD has helped us sell more booths in a shorter time frame and we will most definitely continue to use them!

Taliah Waajid

Ta'ron Joyner

Exhibitor Acquisitions Manager @ Taliah Waajid

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MapD is one of the most user friendly systems I have found for floor plan software. The customer service received after signing up goes unmatched by any other systems I have used. MapD has truly made my job easier as an Exhibit Manager and helps to promote and sell booth space with the interactive floor plan I can deliver to my vendors.

Kinsley

Casey Hiner

Meeting Architect @ Kinsley

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The support of our vendors and partners allows us to put these events together, so again, thank you. I hope you have enjoyed this year's Virtual A-Day! The platform is amazing and so easy to use. :)

DFWAE

Alyssa Meek

Events manager @ DFWAE

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I am really excited about this. The staff met with me this morning and we all LOVE the platform. People are already filling out their booths.

Maine Insurance Agents Association

Lisa Veregge

Director, International Trade and Development @ Maine Insurance Agents Association

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Map D is an amazing platform and easy to use! We worked with Map D for our virtual annual conference last year and it worked like a charm. When we held our annual conference in-person for the first time in two years, our first choice for our conference app was Map D!

Texas Society of CPAs

Rori Shaw

Executive Director @ Texas Society of CPAs

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I just came back from show site. This week I had my largest show ever. I had 247 exhibitors and I had 247 happy exhibitors. And a lot of that is a result of they were able to get their badges, update their profile, reach out to me anytime they want to.

Georgia Municipal Association

Yalonde Tanner

Show Manager @ Georgia Municipal Association

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Exporting exhibitors is really helpful for me. Fern needs a list of all our exhibitors with their booth number and what size it's going to be. Just exporting that list and getting it to whoever I'm working with at Fern is so incredibly helpful.

Multi Family Northwest

Laura Webb

Event Coordinator @ Multi Family Northwest

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I'm probably your only customer who uses it to sell campsites, but it works really well. I just give them a drawing and they put it all together for me. I don't have to do it - it saves me many hours.

High Lifter Products

Tracie Engi

High Lifter Products

Built for halls where everyone is sampling

Sampling Permits Collected at Booking

Require health permits, insurance, and sampling declarations when an exhibitor books, and track approvals in one queue instead of a shared inbox.

Overnight Orders
While your team was asleep
$18,450
6 orders · 11pm – 7am
  • 02:14Ridgeline Supply Co.Booth A12 · corner premium · banner$5,550Paid
  • 03:41Harborline EquipmentBooths B21–B22 · double$6,800Paid
  • 05:08Verdant Nursery GroupBooth C07 · deposit 50%$1,200Balance due
  • 06:52Kestrel Print & SignageSponsorship · aisle signage bundle$4,900Paid

Inventory locks on purchase — nobody sold A12 twice.

Refrigeration, Power & Water Orders

Exhibitors order cold storage, amperage, water, and drainage from their portal, and every order joins the same invoice as their booth.

Spring Expo 2026 — Halls A & BPublished
Hall A floor plan with booths colored by sales status
AvailableReservedSoldUnavailable

Buyer Matchmaking That Fills the Calendar

Match producers with retail, foodservice, and distribution buyers by category and volume, and let them book meetings before the doors open.

Show Performance
Spring Expo 2026
Sold out 12 days early
Revenue / sq ft
$41.80
Booths sold
312
Renewal rate
87%
SepOctNovDecJanFebMarApr

Category Search Across a Crowded Floor

Attendees filter by product category, dietary claim, or region, then navigate to the booth from their phone.

Overnight Orders
While your team was asleep
$18,450
6 orders · 11pm – 7am
  • 02:14Ridgeline Supply Co.Booth A12 · corner premium · banner$5,550Paid
  • 03:41Harborline EquipmentBooths B21–B22 · double$6,800Paid
  • 05:08Verdant Nursery GroupBooth C07 · deposit 50%$1,200Balance due
  • 06:52Kestrel Print & SignageSponsorship · aisle signage bundle$4,900Paid

Inventory locks on purchase — nobody sold A12 twice.

Revenue & Buyer Registration Reporting

Track booth and sponsorship revenue alongside buyer registrations and meetings booked, so you can show exhibitors who actually turned up.

Spring Expo 2026 — Halls A & BPublished
Hall A floor plan with booths colored by sales status
AvailableReservedSoldUnavailable
See it on your own floor plan

Stop reading about it. Build one.

Upload the floor plan you already have and place your booths on it yourself, in Map D’s editor. Free to build, no contract, and nothing to install.

800+
Organizers running shows on Map D
6,000+
Events powered every year
800,000+
Booths drawn to date

“I am really excited about this. The staff met with me this morning and we all LOVE the platform. People are already filling out their booths.”

Director, International Trade and Development @ Maine Insurance Agents Association

Your questions answered

Common questions from food and beverage show organizers about permits, utilities, buyer meetings, and product filtering.

Request Demo

Can we collect health permits and sampling paperwork at booking?

Yes. Required documents can be requested when an exhibitor books, and your team reviews and approves them in one queue.

Can exhibitors order refrigeration and utilities online?

Yes. Cold storage, power, water, and drainage are add-on services ordered from the exhibitor portal and billed on the same invoice.

Do you support buyer matchmaking and scheduled meetings?

Yes. Producers and buyers are matched by category and can book meetings in advance, with the schedule available in the event app.

Can attendees filter exhibitors by dietary or product claims?

Yes. Categories and attributes are yours to define, and attendees can filter both the directory and the map by them.