Event Software for Defense Expos

Manage vetted attendee access, agency and prime contractor pavilion blocks, and outsized equipment displays on one interactive floor plan.

Build your floor plan free

Buyer summary

What is defense trade show software?

Defense expo software handles controlled registration and outsized equipment on a show floor where access and vendor identity are both restricted. Map D supports access-controlled registration and badging, agency and prime-contractor pavilions, floor plans sized for vehicles and static displays, and exhibitor data the organizer controls.

Best for

Defense expos with controlled access and large equipment displays

What to evaluate

Access-controlled registration
Contractor pavilions
Oversized display footprints

Trusted by leading associations

What our customers say

See how event teams use MapD to run smoother events.

MapD is the best option for our expos. Our clients love the registration process! Data organization and exports are simple and easy. Fast reliable customer support feels like family. The wide variety of tools available for us allow us to grow and still feel well accommodated.

Kyle Michaud

President @ Experience Expositions

MapD is indeed a welcome and needed change for the way we sell booths and handle our awesome exhibitors. With being in our 20th year, we needed a system that would take the guesswork out of exhibitor payments, accounting, floor plan assignments and more! MapD has helped us sell more booths in a shorter time frame and we will most definitely continue to use them!

Ta'ron Joyner

Exhibitor Acquisitions Manager @ Taliah Waajid

MapD is one of the most user friendly systems I have found for floor plan software. The customer service received after signing up goes unmatched by any other systems I have used. MapD has truly made my job easier as an Exhibit Manager and helps to promote and sell booth space with the interactive floor plan I can deliver to my vendors.

Casey Hiner

Meeting Architect @ Kinsley

The support of our vendors and partners allows us to put these events together, so again, thank you. I hope you have enjoyed this year's Virtual A-Day! The platform is amazing and so easy to use. :)

Alyssa Meek

Events manager @ DFWAE

I am really excited about this. The staff met with me this morning and we all LOVE the platform. People are already filling out their booths.

Lisa Veregge

Director, International Trade and Development @ Maine Insurance Agents Association

Map D is an amazing platform and easy to use! We worked with Map D for our virtual annual conference last year and it worked like a charm. When we held our annual conference in-person for the first time in two years, our first choice for our conference app was Map D!

Rori Shaw

Executive Director @ Texas Society of CPAs

I just came back from show site. This week I had my largest show ever. I had 247 exhibitors and I had 247 happy exhibitors. And a lot of that is a result of they were able to get their badges, update their profile, reach out to me anytime they want to.

Yalonde Tanner

Show Manager @ Georgia Municipal Association

Exporting exhibitors is really helpful for me. Fern needs a list of all our exhibitors with their booth number and what size it's going to be. Just exporting that list and getting it to whoever I'm working with at Fern is so incredibly helpful.

Laura Webb

Event Coordinator @ Multi Family Northwest

I'm probably your only customer who uses it to sell campsites, but it works really well. I just give them a drawing and they put it all together for me. I don't have to do it - it saves me many hours.

Tracie Engi

High Lifter Products

Built for the way defense shows actually run

Access-Controlled Registration & Badging

Set up separate registration types for government, industry, and international attendees, each behind its own access code and registration window, then design and print badges from the same system.

On-site check-in1,842 badges

Spring Expo

Jordan
Reyes

Attendee

Scan to check in
Average four seconds per attendee
Print on demand
Badge stock stays generic until the scan
Lead retrieval ready
The same record the booth scanner reads

Agency & Prime Contractor Pavilions

Group areas of the floor into named pavilions for agencies and primes, hold booths while paperwork clears, and publish the grouping with the plan so a delegation reads as one block.

Ridgeline Supply Co.

Booth A12 · Exhibitor Portal

2 tasks due

Booth readiness6 of 8 complete

Company profile & logoApproved
Certificate of insuranceApproved
Staff badges (4 of 6 named)Due Mar 14
Final balance · $2,775Due Mar 20
Marketplace listing publishedLive

Reminders sent automatically at 30, 14 and 3 days.

Outsized Equipment & Static Displays

Draw vehicle, aircraft, and static display footprints to scale at their real width and depth in feet, so you can check how they sit against aisles and neighbouring stands before the hall is committed.

Show Performance

Spring Expo 2026

Sold out 12 days early

Revenue / sq ft: $41.80
Booths sold: 312
Renewal rate: 87%

SepOctNovDecJanFebMarApr

Exhibitor Data You Control

Keep exhibitor and attendee records in one system with role-based access and an audit trail, instead of spreadsheets circulating between the show office and the venue.

On-site check-in1,842 badges

Spring Expo

Jordan
Reyes

Attendee

Scan to check in
Average four seconds per attendee
Print on demand
Badge stock stays generic until the scan
Lead retrieval ready
The same record the booth scanner reads

Reporting for Program Offices & Boards

Track space sold, sponsorship commitments, and attendee mix by organization type, then export the summaries your board and participating agencies expect.

Ridgeline Supply Co.

Booth A12 · Exhibitor Portal

2 tasks due

Booth readiness6 of 8 complete

Company profile & logoApproved
Certificate of insuranceApproved
Staff badges (4 of 6 named)Due Mar 14
Final balance · $2,775Due Mar 20
Marketplace listing publishedLive

Reminders sent automatically at 30, 14 and 3 days.

See it on your own floor plan

Stop reading about it. Build one.

Upload the floor plan you already have and place your booths on it yourself, in Map D’s editor. Free to build, no contract, and nothing to install.

Build your floor plan free Request a demo

800+

Organizers running shows on Map D

6,000+

Events powered every year

800,000+

Booths drawn to date

“I am really excited about this. The staff met with me this morning and we all LOVE the platform. People are already filling out their booths.”

Director, International Trade and Development @ Maine Insurance Agents Association

Keep exploring

Your questions answered

Common questions from defense show organizers about credentialing, data handling, large displays, and launch timelines.

Request Demo

Can we control who is able to register?

Yes. Each registration type can sit behind its own access code, so you decide which audiences register through which route, and registration windows control when each one opens and closes.

How do you handle oversized vehicle and aircraft displays?

Static displays are drawn to scale on the same plan as standard booths, at their real width and depth in feet, so you can check adjacency and how they sit against the aisles before the hall is committed.

Can we group booths into agency or prime contractor pavilions?

Yes. Pavilions group areas of the floor under one banner and publish with the plan, so an agency or prime contractor's footprint reads as a single block to attendees.

Who can see exhibitor and attendee data?

Access is role-based, so staff see only what their role allows. Records stay in one system with an audit trail rather than in circulated spreadsheets.