Energy & Utilities Conference Software

Run your conference and exhibit hall from one system, collect safety documents against deadlines you set, and give utility buyers a directory they can procure from.

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Buyer summary

What is energy conference software?

Energy and utilities conference software tracks safety and compliance documents to approval and rebuilds each year's event from the last. Map D carries setups forward between events, tracks compliance documents, produces procurement-ready exhibitor directories, and runs technical sessions alongside the exhibit hall.

Best for

Energy and utility events with compliance documentation and recurring setups

What to evaluate

Compliance document tracking
Reusable event setups
Procurement-ready directories

Trusted by leading associations

What our customers say

See how event teams use MapD to run smoother events.

MapD is the best option for our expos. Our clients love the registration process! Data organization and exports are simple and easy. Fast reliable customer support feels like family. The wide variety of tools available for us allow us to grow and still feel well accommodated.

Kyle Michaud

President @ Experience Expositions

MapD is indeed a welcome and needed change for the way we sell booths and handle our awesome exhibitors. With being in our 20th year, we needed a system that would take the guesswork out of exhibitor payments, accounting, floor plan assignments and more! MapD has helped us sell more booths in a shorter time frame and we will most definitely continue to use them!

Ta'ron Joyner

Exhibitor Acquisitions Manager @ Taliah Waajid

MapD is one of the most user friendly systems I have found for floor plan software. The customer service received after signing up goes unmatched by any other systems I have used. MapD has truly made my job easier as an Exhibit Manager and helps to promote and sell booth space with the interactive floor plan I can deliver to my vendors.

Casey Hiner

Meeting Architect @ Kinsley

The support of our vendors and partners allows us to put these events together, so again, thank you. I hope you have enjoyed this year's Virtual A-Day! The platform is amazing and so easy to use. :)

Alyssa Meek

Events manager @ DFWAE

I am really excited about this. The staff met with me this morning and we all LOVE the platform. People are already filling out their booths.

Lisa Veregge

Director, International Trade and Development @ Maine Insurance Agents Association

Map D is an amazing platform and easy to use! We worked with Map D for our virtual annual conference last year and it worked like a charm. When we held our annual conference in-person for the first time in two years, our first choice for our conference app was Map D!

Rori Shaw

Executive Director @ Texas Society of CPAs

I just came back from show site. This week I had my largest show ever. I had 247 exhibitors and I had 247 happy exhibitors. And a lot of that is a result of they were able to get their badges, update their profile, reach out to me anytime they want to.

Yalonde Tanner

Show Manager @ Georgia Municipal Association

Exporting exhibitors is really helpful for me. Fern needs a list of all our exhibitors with their booth number and what size it's going to be. Just exporting that list and getting it to whoever I'm working with at Fern is so incredibly helpful.

Laura Webb

Event Coordinator @ Multi Family Northwest

I'm probably your only customer who uses it to sell campsites, but it works really well. I just give them a drawing and they put it all together for me. I don't have to do it - it saves me many hours.

Tracie Engi

High Lifter Products

Built for technical conferences with a trade floor

Spin Up the Next Event From the Last One

Clone a show's map, booths, exhibitors, schedule, and registration settings into the next event, so a recurring or sister conference starts from a working setup instead of a blank page.

Ridgeline Supply Co.

Booth A12 · Exhibitor Portal

2 tasks due

Booth readiness6 of 8 complete

Company profile & logoApproved
Certificate of insuranceApproved
Staff badges (4 of 6 named)Due Mar 14
Final balance · $2,775Due Mar 20
Marketplace listing publishedLive

Reminders sent automatically at 30, 14 and 3 days.

Safety & Compliance Documents, Tracked to Approval

Require insurance certificates, safety plans, and method statements as checklist items with due dates, and approve or return each submission from a single review queue.

Overnight Orders

While your team was asleep

$18,450

6 orders · 11pm – 7am

02:14Ridgeline Supply Co.Booth A12 · corner premium · banner$5,550Paid
03:41Harborline EquipmentBooths B21–B22 · double$6,800Paid
05:08Verdant Nursery GroupBooth C07 · deposit 50%$1,200Balance due
06:52Kestrel Print & SignageSponsorship · aisle signage bundle$4,900Paid

Inventory locks on purchase — nobody sold A12 twice.

Procurement-Ready Exhibitor Directories

Publish exhibitors by capability and service area so utility and operator procurement teams can shortlist before they walk the floor.

Spring Expo 2026 — Halls A & BPublished

Hall A floor plan with booths colored by sales status

AvailableReservedSoldUnavailable

Technical Sessions Alongside the Exhibit Hall

Paper sessions, panels, and training run in the same system as the hall, organised into tracks with times, rooms, and speakers that attendees can browse and save.

Ridgeline Supply Co.

Booth A12 · Exhibitor Portal

2 tasks due

Booth readiness6 of 8 complete

Company profile & logoApproved
Certificate of insuranceApproved
Staff badges (4 of 6 named)Due Mar 14
Final balance · $2,775Due Mar 20
Marketplace listing publishedLive

Reminders sent automatically at 30, 14 and 3 days.

Revenue & Engagement Reporting

Track space and sponsorship revenue alongside registrations in one place, and export the summaries your board and co-hosting organizations need.

Overnight Orders

While your team was asleep

$18,450

6 orders · 11pm – 7am

02:14Ridgeline Supply Co.Booth A12 · corner premium · banner$5,550Paid
03:41Harborline EquipmentBooths B21–B22 · double$6,800Paid
05:08Verdant Nursery GroupBooth C07 · deposit 50%$1,200Balance due
06:52Kestrel Print & SignageSponsorship · aisle signage bundle$4,900Paid

Inventory locks on purchase — nobody sold A12 twice.

See it on your own floor plan

Stop reading about it. Build one.

Upload the floor plan you already have and place your booths on it yourself, in Map D’s editor. Free to build, no contract, and nothing to install.

Build your floor plan free Request a demo

800+

Organizers running shows on Map D

6,000+

Events powered every year

800,000+

Booths drawn to date

“I am really excited about this. The staff met with me this morning and we all LOVE the platform. People are already filling out their booths.”

Director, International Trade and Development @ Maine Insurance Agents Association

Keep exploring

Your questions answered

Common questions from energy conference organizers about compliance documents, reusing setups, directories, and sessions.

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Can we require insurance and safety documents before an exhibitor moves in?

Yes. Require certificates and safety documents through the onboarding checklist or the booking form, set a due date on each, and approve or send back every submission from one review queue.

Can we reuse a setup across several events?

Yes. Clone an existing show — its map, booths, exhibitors, schedule, and registration settings — into a new event and adjust what differs. Each show keeps its own registration and reporting.

Can attendees filter exhibitors by capability or service area?

Yes. Categories are yours to define, and both the directory and the map can be filtered by them.

Do you support technical session scheduling?

Yes. Paper sessions, panels, and training run in the same system as the exhibit hall, organised into tracks with their own times, rooms, and speakers.