Exhibition Management Software

Sell exhibition space, manage exhibitor orders and payments, and keep every exhibitor on the same floor plan.

Buyer summary

What is exhibition management software?

Exhibition management software handles the exhibitor side of a show: space sales, orders for services, documents, and communications. Map D gives exhibitors a portal to book space, order services, and manage assets, while organizers track orders, payments, and balances without spreadsheets.

Best for

Exhibition organizers managing many exhibitors, orders, and payments

What to evaluate

Exhibitor portal
Orders and payments
Floor plan and space sales

Trusted by leading associations

What our customers say

See how event teams use MapD to run smoother events.

MapD is the best option for our expos. Our clients love the registration process! Data organization and exports are simple and easy. Fast reliable customer support feels like family. The wide variety of tools available for us allow us to grow and still feel well accommodated.

Kyle Michaud

President @ Experience Expositions

MapD is indeed a welcome and needed change for the way we sell booths and handle our awesome exhibitors. With being in our 20th year, we needed a system that would take the guesswork out of exhibitor payments, accounting, floor plan assignments and more! MapD has helped us sell more booths in a shorter time frame and we will most definitely continue to use them!

Ta'ron Joyner

Exhibitor Acquisitions Manager @ Taliah Waajid

MapD is one of the most user friendly systems I have found for floor plan software. The customer service received after signing up goes unmatched by any other systems I have used. MapD has truly made my job easier as an Exhibit Manager and helps to promote and sell booth space with the interactive floor plan I can deliver to my vendors.

Casey Hiner

Meeting Architect @ Kinsley

The support of our vendors and partners allows us to put these events together, so again, thank you. I hope you have enjoyed this year's Virtual A-Day! The platform is amazing and so easy to use. :)

Alyssa Meek

Events manager @ DFWAE

I am really excited about this. The staff met with me this morning and we all LOVE the platform. People are already filling out their booths.

Lisa Veregge

Director, International Trade and Development @ Maine Insurance Agents Association

Map D is an amazing platform and easy to use! We worked with Map D for our virtual annual conference last year and it worked like a charm. When we held our annual conference in-person for the first time in two years, our first choice for our conference app was Map D!

Rori Shaw

Executive Director @ Texas Society of CPAs

I just came back from show site. This week I had my largest show ever. I had 247 exhibitors and I had 247 happy exhibitors. And a lot of that is a result of they were able to get their badges, update their profile, reach out to me anytime they want to.

Yalonde Tanner

Show Manager @ Georgia Municipal Association

Exporting exhibitors is really helpful for me. Fern needs a list of all our exhibitors with their booth number and what size it's going to be. Just exporting that list and getting it to whoever I'm working with at Fern is so incredibly helpful.

Laura Webb

Event Coordinator @ Multi Family Northwest

I'm probably your only customer who uses it to sell campsites, but it works really well. I just give them a drawing and they put it all together for me. I don't have to do it - it saves me many hours.

Tracie Engi

High Lifter Products

Built for the exhibitor side of the exhibition

Space Sold From the Floor Plan

Exhibitors see what is available on the live map, choose their space, and pay online.

Ridgeline Supply Co.

Booth A12 · Exhibitor Portal

2 tasks due

Booth readiness6 of 8 complete

Company profile & logoApproved
Certificate of insuranceApproved
Staff badges (4 of 6 named)Due Mar 14
Final balance · $2,775Due Mar 20
Marketplace listing publishedLive

Reminders sent automatically at 30, 14 and 3 days.

One Portal for Every Exhibitor

Centralize assets, communications, and service orders so exhibitors have one place to go.

Overnight Orders

While your team was asleep

$18,450

6 orders · 11pm – 7am

02:14Ridgeline Supply Co.Booth A12 · corner premium · banner$5,550Paid
03:41Harborline EquipmentBooths B21–B22 · double$6,800Paid
05:08Verdant Nursery GroupBooth C07 · deposit 50%$1,200Balance due
06:52Kestrel Print & SignageSponsorship · aisle signage bundle$4,900Paid

Inventory locks on purchase — nobody sold A12 twice.

Orders and Balances Without Spreadsheets

See what has been paid and what is due, send invoices, and monitor balances in one view.

Spring Expo 2026 — Halls A & BPublished

Hall A floor plan with booths colored by sales status

AvailableReservedSoldUnavailable

Exports for Your Other Systems

Export exhibitor records and order and payment data as CSV for finance and operations.

Ridgeline Supply Co.

Booth A12 · Exhibitor Portal

2 tasks due

Booth readiness6 of 8 complete

Company profile & logoApproved
Certificate of insuranceApproved
Staff badges (4 of 6 named)Due Mar 14
Final balance · $2,775Due Mar 20
Marketplace listing publishedLive

Reminders sent automatically at 30, 14 and 3 days.

Proof for Exhibitors

Visitor activity, audience lists, and leads give exhibitors results they can act on.

Overnight Orders

While your team was asleep

$18,450

6 orders · 11pm – 7am

02:14Ridgeline Supply Co.Booth A12 · corner premium · banner$5,550Paid
03:41Harborline EquipmentBooths B21–B22 · double$6,800Paid
05:08Verdant Nursery GroupBooth C07 · deposit 50%$1,200Balance due
06:52Kestrel Print & SignageSponsorship · aisle signage bundle$4,900Paid

Inventory locks on purchase — nobody sold A12 twice.

See it on your own floor plan

Stop reading about it. Build one.

Upload the floor plan you already have and place your booths on it yourself, in Map D’s editor. Free to build, no contract, and nothing to install.

Build your floor plan free Request a demo

800+

Organizers running shows on Map D

6,000+

Events powered every year

800,000+

Booths drawn to date

“I am really excited about this. The staff met with me this morning and we all LOVE the platform. People are already filling out their booths.”

Director, International Trade and Development @ Maine Insurance Agents Association

Keep exploring

Your questions answered

Common questions about exhibition management software.

Request Demo

Can exhibitors order services through the portal?

Exhibitors place orders for services through the exhibitor portal, and organizers track those orders alongside booth sales.

Can we see who has paid?

Yes. Track paid versus due, send invoices, and monitor balances in one place.

Can we export exhibitor data?

Yes. Exhibitor and order data export as CSV files.

How is exhibition management software priced?

Map D prices per event, not per attendee, seat, or booth, so a bigger event does not change the plan price. See the pricing page for current plans.